Sida’s follow up has two objectives:
- look back at what has been achieved in relation to the expected results
- looking ahead, to see whether we are on track or if adjustments are needed
The follow-up helps us understand the progression of the initiative, the context in which it is being implemented and why certain amendments may be needed,
Follow-up is a cyclic process that will be adapted to each individual contribution, based on the Agreement setup as well as continuous development of the initiative.
The following steps are usually included in the follow-up. Follow-up may differ depending on the initiative and context:
Reporting requirements on the partner organisation are specified in the Contribution Agreement. Usually this includes at a minimum: an annual plan and budget, narrative and financial reports and an annual independent audit.
Sida’s statement to report
The statement on an incoming report is Sida’s formal way of to document receipt of and key observations from agreed reports.
Evaluation of Sida funded programmes is primarily carried out by the partner organisation. Sida may also commission an external evaluation Evaluations provide an objective assessment of an ongoing or closed down project, programme or policy initiative, as well as to provide recommendations for improvements. Evaluations increase the understanding of how and why certain results were achieved- or not- and if the results are relevant and sustainable. Evaluations are used to support learning, decision making and to increase accountability.
On an annual basis, Sida meets with partners to discuss results achieved, lessons learned and possible adaptions needed when moving forward with the initiative. Sida welcomes its partners to combine the annual meeting with other co-donors.
Sida strives towards having an on-going and open dialogue with the partner throughout the initiative. Development cooperation and partnerships should be based on shared objectives, trust, mutual accountability and dialogue. We believe that this interaction helps us build an honest and open dialogue with our partners- where learnings can be drawn from both success and failures and where adaptation is made based on these lessons.
Sida carries out field visits to build strong relationships with our partners and get a better understanding of the initiative and the context in which it is being implemented. Field visits give Sida insight and knowledge that complement information provided through reports and annual meetings.
Conclusion on Performance
Once a year Sida makes a broad analysis of how the initiative is progressing and what the follow-up should focus on during the upcoming year. This is called the Conclusion on Performance. This analysis is based on information provided through continuous follow-up of the contribution through field visits, meetings and dialogue, as well as narratives and financial and audit reports.